How Can Workplace Consultancy Support Technology Purchasing Decisions? 

by | Nov 20, 2023

Are you struggling to choose what to invest in because you lack the data to predict ROI? Do you feel held back from improving your workspace because you lack the expertise? with issues like these, workplace consultancy could be exactly what you need; someone to help you draw a map and point you in the right direction so you can guarantee efficiency and improvement.

In this blog, we will explain how our approach to workplace consultancy works, and how it can help you improve your culture, brand, and efficiency.

  • What is Workplace Consultancy?
  • How can our Consultative Approach Support you?
  • Understanding Unique Needs
  • Tailoring Solutions
  • Expert Guidance
  • Long-Term Partnership
  • Return on Investment (ROI)
  • Conclusion

What is Workplace Consultancy?

Workplace consultancy is a service where someone outside of the business (such as from Vpod) works with people inside the company (probably you) to help improve the office and make the business work better. We talk with you about what’s working, what isn’t working, and where you’d like it to go from there. and together, we then figure out a workplace strategy for how to get there.

How can our Consultative Approach Support you?

Working with a workplace expert can help you to identify, monitor, and enhance workplace culture to improve happiness, engagement, and thereby efficiency at the workplace. Part of this is updating the physical office design to accommodate the existing culture and unique needs of your workforce – which is achieved after thorough research and analysis of surveys and questionnaires.


Here is how our process works:

Understanding Unique Needs

Every organisation has its unique requirements when it comes to workplace technology solutions. By taking a consultative approach, Vpod works with you to understand and define these specific needs. through expertise, we question and challenge the status quo and whittle down the noise to find sustainable solutions that can meet company expectations. Our consultancy will ensure that the recommended solutions align with the organisation’s objectives and address the pain points effectively, whilst providing clear ROI measures.

Tailoring Solutions

A consultative approach to workplace consultancy allows organisations to receive tailored solutions that meet their requirements. Rather than opting for a one-size-fits-all solution, organisations can collaborate with workplace consultants to customise a suitable visitor management system or smart storage provision to their unique needs. This customisation can include features, workflows, and integrations that are essential for the organisation’s operations and security protocols. This results in solutions that fit seamlessly into the organisation’s existing infrastructure and enhance the visitor experience and job satisfaction.

Expert Guidance

The workplace consultancy team has current industry knowledge and stays up-to-date with what workplace technologies are on offer. Their work is structured to identify your pain points and provide guidance on best practices, industry trends, and emerging technologies to help you make informed decisions about which features, functionalities and security measures need to be prioritised.

Vpod have proprietary technologies, and our team delivers valuable advice to aid in implementation that enhances the employee experiences and adoption.

Long-Term Partnership

Choosing a workplace technology solution is not just a one-time purchase; it is an investment in the long-term success of the organisation. Vpod offer help as your trusted advisor who can provide continuous guidance, training, and assistance to ensure that all software is updated, hardware is functional, and all solutions remain effective as the organisation’s needs evolve. We keep open communication both before, during, and after the implementation process.

Return on Investment (ROI)

A consultative approach to improving workplace design and organisational culture ensures proper planning for improving culture and office space. This means that the needs of your workforce are understood, the right solution is selected, and that you are investing in a solution that delivers tangible benefits and value.

Vpod can help quantify the potential ROI by evaluating metrics to measure the effectiveness of the visitor management solution or smart storage provision, such as

1) Time Saved

Measure the time it takes for visitors to check in and check out using the solution. Compare it to previous manual processes to gauge efficiency gains.

2) Security Incidents

Track the occurrence of security incidents or unauthorized access before and after implementing the solution. A decrease in such incidents indicates improved security measures.

3) Integration Efficiency

Assess the ease of data exchange and information flow between the visitor management system and existing security systems or employee directories. Improved integration efficiency leads to enhanced operational productivity.

4) Visitor Feedback

Gather feedback from visitors regarding their experience with the visitor management system and smart storage. Positive feedback indicates a successful implementation.

Having this data will enable organisations to make a well-informed purchasing decision based on the expected ROI, as well as help to more easily track cost and results from implementing this technology.



Organisations can make informed decisions that optimise their workplace technology ecosystem by understanding unique needs, tailoring solutions, leveraging expert guidance, implementing effective measures, and assessing the ROI.

When you’re in business leadership, you may struggle to keep a comprehensive overview of investments and useful technologies. You can get caught up in the nitty gritty, day-to-day noise, which is why a Workplace Consultancy service is often best placed to see you through the whole process and – most importantly – help you see what needs to change so that the business can move forward.

If you’re reading this and thinking “Yeah, we’ve been struggling to make progress in such and such area,” don’t wait until the struggles pile up – let’s have a chat!

Have a chat with one of our workplace consultants – no charge and no obligations; we’ll help you get things sorted.

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